The Hidden Costs of Hosting a Large Event – And How a Micro Event Can Save You Thousands
- thelordeuscompany
- Mar 25
- 2 min read
Planning a big celebration is exciting, but when the guest list exceeds 100 people, the costs can quickly get out of hand. From securing a venue to catering, entertainment, and additional services, hosting a large event can easily exceed $20,000 or more. Let’s break down the real costs of a big event and explore why micro events (75 guests or fewer) are becoming a smarter, more budget-friendly trend.
The True Cost of Hosting a Large Event
According to industry reports, the average costs of hosting a large event include:
Venue Rental:Â $5,000 - $15,000, depending on location and amenities
Catering:Â $75 - $150 per person, averaging $10,000+ for 100 guests
DJ or Live Music:Â $1,200 - $3,500 for professional entertainment
Photo Booth:Â $600 - $1,500 for 3-4 hours of service
Decor & Rentals:Â $2,500 - $7,000 for tables, chairs, and themed decor
With additional costs like photography, videography, invitations, and party favors, a large-scale event can cost anywhere from $20,000 to $50,000+.
Why Leaving It to the Experts Helps
Event planning is overwhelming, especially when dealing with multiple vendors and logistical challenges. Professional event planners and venues like Toire Avenue simplify the process, offering a pre-styled space with cost saving amenities and bundled decor packages that reduce stress and ensure everything runs smoothly. Experts help you stick to a budget while still creating a spectacular experience.
The Rise of Micro Events: A Budget-Savvy Trend
Over the past few years, micro events (gatherings of 75 guests or fewer) have surged in popularity. Here’s why:
More Affordable:Â A smaller guest list means you cut venue, catering, and rental costs by up to 50%.
More Intimate Experience:Â Smaller events create a more personal, engaging atmosphere where guests truly connect.
More Customization: With fewer guests, you can invest more in high-quality experiences, decor, and entertainment rather than stretching a budget thin.
A recent Wedding Report study found that micro weddings increased by 30% in the past three years, and corporate gatherings have followed the same trend as businesses opt for smaller, more exclusive networking events.
Why Toire Avenue is Perfect for Micro Events
At Toire Avenue, we specialize in intimate, beautifully curated events that offer luxury without breaking the bank. Our venue is designed to provide a high-end experience while keeping costs manageable, giving you the best of both worlds—style and savings.
Ready to Save Big on Your Next Event?
Whether you’re planning a wedding, milestone celebration, or corporate gathering, a micro event can be just as spectacular—without the massive price tag. Book a tour of Toire Avenue today and see how we can help you create a stunning, affordable event tailored to your vision.
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